Video Conferencing Security Best Practices for Your Organization

Video Conferencing Security Best Practices for Your Organization

Video Conferencing Security for Your Organization

As we rely more on these tools, video conferencing security for your organization is becoming more of a concern. You’ve probably seen, heard about, or even been the victim of a “Zoombombing” attack.¬† One thing we can be sure of is that malicious actors will try to exploit any software flaws in your video conferencing solution.

It’s critical to work with a safe and dependable video conferencing platform. To protect your business, your employees, and the clients you serve, follow these best practices for secure video conferencing.

Apply Unique Meeting Instructions 

It may be simple to use the same meeting ID for every meeting, but it increases the risk of your video calls being hacked. A good practice for video conferencing security for your organization is that every video conference call should have its own meeting ID to keep your session safe. Bonus tip: don’t share the meeting ID on social media or in a public forum. Instead, only send it to people who are supposed to be at the meeting.

Turn On The Waiting Room and Verify Attendees

Beyond enforcing meeting starting rights, using a waiting room option enables meeting coordinators to hold participants until they are granted access. This will ensure that no unwanted visitors show up.

End-To-End Encryption

Selecting a provider that enables end-to-end video and audio encryption is a vital for video conferencing security for organization. Encryption is a method of scrambling a signal while it is in transit across the internet or at rest. The security key to unlock the data and view it is only available to the participating end-users. End-to-end encryption (E2EE) video conferencing solutions cover the entire service, from front-facing meeting rooms to underlying infrastructures and even the equipment you employ, such as web cameras and microphones.

The Chatroom Feature Should Be Used With Caution.

A chat room is now included in almost all video conferencing platforms. Make sure your staff are aware of the chat guidelines, such as never exchanging files or clicking links posted in chat rooms by other users, especially if this is a public event. You might even be able to turn off the chat option until the video conference is over and you’re ready to take questions. It’s almost like people talking softly in the back of the room during a lecture if you detect discussions going on during a video conference. It can be disruptive and provide a security concern, so keep it under strict supervision.

Get Video Conferencing Security

Moving forward with videoconferencing requires the appropriate technologies, security, and expectations. All aspects of videoconferencing are familiar to our team of cybersecurity experts. Both you and your staff will benefit from our implementation, guidance, and support for video conferencing security for your organization. Send us an email or call us at (412) 220-9330 to get in contact with our staff today.