Office 365 Tips

Performance means everything in today’s marketplace. Businesses that accomplish their goals satisfy their customers and set the stage for success. Similarly, employees that efficiently perform their tasks and other responsibilities contribute to the success of their company and increase personal value.

Modern technology gives you as an employer or business owner almost limitless opportunities for productivity and efficiency gains, but much of that potential lies untapped. Developing an awareness of the capabilities of your everyday software and learning how to access little-known features can help you and your team produce better deliverables using less time.

Office 365 transcends the image of a traditional productivity suite by creating a system that incorporates all other relevant services such as Dynamics CRM and OneDrive. Add Power BI to the mix, and you have a robust collection of tools that will help you do work faster and smarter.

You probably know that you can do many fantastic things using Office 365, but have not yet learned how to maximize its potential. The following tips reveal some of the less-known features at your disposal and show you how to find them and put them to use.

When businesses learn how to maximize the potential of Office 365, they gain capabilities that make them more valuable. If you own your business, you have the knowledge to help your firm compete in challenging market conditions. As an employee, your ability to leverage the nuances of software increases your productivity and helps you stay in command of your career.


1. Use Office 365 Tools On Most Devices

With Office 365, your team can stay focussed and productive no matter where they are or what device they’re working from. Encourage employees to use Office 365 apps on their phones and tablets that way, they’ll be able to edit documents, check out visuals, and watch presentations on the go. Teams within your organization will be able to stay connected no matter who is in the office, on site, or working from home.


2. Sync Timezones

Our Office 365 tips and tricks offer the answer to staying in sync regardless of what time zones employees are in. Having various versions of documents saved to different places can lead to major business inefficiencies. Whether it’s a group document or an individual project, multiple file versions can cause unnecessary confusion and stress. More than one version of a ‘final copy’ may even appear meaning additional last-minute work for your team as they scramble to make sure one version has all the correct edits before submission.


3. Alerts Via SharePoint

Have you ever spent too much time manually checking a file for updates? Or have you been reading from a file mid-meeting only to realize it had been updated since you last went over it? These are avoidable productivity and accountability workplace hurdles. If you activate SharePoint’s Alert Me function, you’ll be automatically emailed or texted when changes are made to a file or library.

If you are interested in learning more about Office 365, please contact JENLOR today!