Moving Your Shared Files to Sharepoint
Moving your shared files to SharePoint can improve collaboration and organization within your team. Here are some tips for a successful migration:
- Assess your current file system: Before you start moving your files, take some time to analyze your current file system. Identify which files are essential and which ones are outdated or unnecessary.
- Create a SharePoint site: Once you’ve assessed your files, create a SharePoint site for your team. This site will serve as a central location for all your shared files and will make it easier to collaborate and communicate.
- Set up folders: Within your SharePoint site, set up folders to categorize your files. This will make it easier to find specific files when you need them.
- Choose a migration tool: There are many tools available to help you move your files to SharePoint. Choose one that is compatible with your current file system and that will preserve metadata and permissions.
- Test the migration: Before you migrate all your files, test the migration process with a small subset of files. This will allow you to identify any issues and make adjustments before you move all your files.
- Communicate with your team: Make sure your team is aware of the migration and the benefits of using SharePoint. Provide training if necessary to ensure everyone knows how to access and use the new system.
- Monitor usage: Once you’ve moved your files to SharePoint, monitor usage to ensure that everyone is following the new system. Make adjustments as needed to improve collaboration and organization.
In conclusion, moving your shared files to SharePoint can streamline collaboration and improve organization within your team. By following these tips, you can ensure a successful migration and set your team up for success.
Cybersecurity Services for Small Businesses
Small businesses today face the same cybersecurity challenges as larger enterprises. They have valuable data and sensitive information that they need to protect, and a breach could cause significant harm to their reputation and financial well-being. To ensure that their systems are secure, small businesses should consider partnering with an IT MSP that offers cybersecurity services.
An IT MSP provides comprehensive cybersecurity services that protect small businesses from threats like malware, phishing attacks, and ransomware. They conduct regular security assessments to identify and address vulnerabilities, implement firewalls and antivirus software to prevent unauthorized access, and monitor network activity to detect any suspicious activity. They also offer data backup and disaster recovery services, ensuring that valuable data is protected in case of a breach.
An IT MSP also provides expert guidance and support to small businesses. They help businesses to comply with regulations and standards, such as HIPAA and PCI DSS, and provide training for employees to help prevent security incidents. Additionally, an IT MSP helps small businesses to stay up-to-date with the latest cybersecurity technologies, ensuring that they remain ahead of the curve when it comes to security.
In conclusion, small businesses face serious cybersecurity challenges and partnering with an IT MSP that offers cybersecurity services is a wise decision. An IT MSP provides the expertise, technology, and support needed to protect small businesses from threats and ensure that their data and systems are secure.
The Pros and Cons of a BYOD (Bring Your Own Device) Policy
Modern workplaces are changing dramatically, both in terms of how offices are set up and how people work. As a result of this change in workplace culture, some businesses now permit employees to use their personal devices while on the job. The “bring your own device” (BYOD) policy) is quickly gaining acceptance, particularly among entrepreneurs.
We’ll go into detail about 8 BYOD pros and cons of letting employees use their own devices, in this article. We’ll also go over the most effective ways to set up a BYOD system at your business with the help of JENLOR.
4 Pros with a BYOD Policy
- Cost Reduction
If you have a large firm, providing technology for every employee may dramatically raise your overall costs. Additionally, not every employee may be familiar or adept at using the technology you provide.
Adopting a BYOD strategy can help you save money on:
- Buying or renting equipment for every employee
- Delivering instruction on how to use new gadgets
- Bringing on hardware personnel
Employees who bring their own devices also take better care of them, saving you money by avoiding the need to purchase additional devices.
- The Technology is Up-to-Date
To stay up with the most recent computer and mobile technology, an organization may not be able to afford to continuously buy new devices for every employee. Employees, however, statistically frequently replace their own electronics when newer models become available.
You’ll have quicker, more potent, and more contemporary equipment when they use it for business, which can function well without too many issues.
- No Training Necessary
A BYOD policy enables staff to work with the devices they are most familiar with and at ease using, negating the need for additional training.
- Higher Productivity
With the BYOD model, employees can bring their preferred device and immediately get to work. Employee engagement and morale may improve as a result. Employee satisfaction will also improve customer service and the overall customer experience, which can eventually benefit your business.
4 Cons with a BYOD Policy
- Lack of Uniformity in Devices
The variety of devices used for office work is a serious disadvantage of the BYOD approach. Multiple devices could cause operational and software compatibility problems for your business.
Your company might use a specific piece of software to finish jobs and projects. The variety of devices means that employees can experience issues installing or utilizing these programs. Even with more dated machines, the program might not function.
- Higher Risk for Security Issues
Employees who bring their own device to work are more likely to transport it between their home and workplace. It can dramatically raise the likelihood of theft or data loss.
Additionally, it’s possible that you have little control over who uses an employee’s personal devices while they’re not at work. Children might inadvertently download dangerous software or apps, endangering the entire device—including the private data of your business.
There is also a chance that an employee using an unsecured WiFi connection will accidentally or purposefully reveal trade secrets or other sensitive information to hackers.
- Data Retrieval Can be Difficult
When employees use their own devices for work, retrieving corporate data in an emergency may become challenging. If an employee quits your firm under a BYOD program, it becomes vital to wipe all devices of any private company data. However, it can be difficult to access personal devices because some workers might view it as an infringement of privacy.
This endeavor can become even more difficult in situations when staff have fled the company.
- Legal Concerns
After installing a BYOD policy, there may be a number of legal, privacy, and security issues that need to be addressed. Employees, particularly those who have recently started working, might not completely comprehend the best practices to adhere to when using their personal devices for work.
You should therefore have a thorough BYOD policy in place. In the policy, specific problems including data retention, sharing, access, and deletion must be addressed in detail. Additionally, we suggest you mention the repercussions of using company information improperly or after hours.
Is a BYOD Policy Right for Your Business?
A BYOD policy has benefits and drawbacks. Before selecting whether to adopt it in your business, you must consider both sides. JENLOR is here to help you make the decision if a BYOD policy is right for your business. Contact us today to speak to one of our IT professionals.
The Importance of Assistive Technology in IT
Any tool or product that enables a person with a disability to complete a task that would otherwise be challenging or impossible is considered assistive technology, or AT. Any product, system, or piece of equipment used to raise, maintain, or improve a disabled person’s functional capacity falls under this category.
What is Classified as Assistive Technology?
Assistive technology can be as high-tech as proprietary computer software and hardware or as low-tech as a magnifying lens. For people with disabilities, there are thousands of AT options that can increase their independence.
Why Has Assistive Technology Become Increasingly More Common?
The inclusion of features and designs that enable accessibility for individuals with impairments in mainstream software and hardware solutions has increased during the past few years. This change has occurred for a variety of reasons, but we are going to discuss the three most common.
- The Increase of Digital Technology
Our reliance on electronic access is steadily growing in many aspects of our everyday life, including work, school, and entertainment. People with disabilities can access electronic access considerably more readily when it is combined with the required assistive technology solution(s).
Consider the widespread use of emails and SMS. A message on a scrap of paper shared between two students or coworkers in a classroom or meeting performed the same purpose as a text message today less than 20 years ago, just as a handwritten letter once would have replaced an email.
When combined with the accessibility features found in most smartphones, electronic access gives people with disabilities a level of independence and access that was previously unattainable. This includes people who are blind, have learning disabilities like dyslexia, or have ambulatory limitations that would prevent them from physically handling a handwritten letter or note.
- Increase in Market Share
The IT industry is becoming more and more aware that from a financial standpoint, people with disabilities offer a potential and frequently untapped market. Take Apple as an example. The business is renowned for “baking in” accessibility from the very beginning of development and frequently serves as the gold standard in accessibility. Apple continues to hold a significant market share among those who have disabilities, partly as a result of the business’ ongoing dedication to accessibility.
- Solutions for Text-to-Speech and Speech-to-Text
We can now easily request and receive information via speech recognition and speech output thanks to the widespread use of speech input interfaces like Apple’s Siri, Google Now, and the Amazon Echo.
Many people with impairments have easier access thanks to these hands-free and eye-free alternatives. This makes it crucial that IT companies take this into consideration when creating new technology, as well as how they offer assistance to someone who may have a disability. At JENLOR, we value the importance of assistive technology making technology accessible to your entire team. Reach out today to see how we can assist your organization
Data Management is Important
Businesses must spend a lot of time and energy managing the large amount of data that they have to store. As the volume grows, data management becomes more challenging, and keeping up with growth can be fairly expensive.
JENLOR is a trusted IT company when it comes to big data management. In this blog, we will be highlighting what is big data management and why big data management is important for your business.
What is Big Data Management?
The process of managing big data entails gathering, storing, and analyzing vast amounts of data. Businesses frequently use big data to draw insights and make more informed decisions that will improve their business as a whole.
An enterprise strategy and reliable methods for accessing, integrating, controlling, storing, and getting gathered data ready for analytics are required for big data management. JENLOR ensures that your big data management process is seamless and your data is securely protected.
Why Do You Need Big Data Management?
Big data management is an essential first step in implementing efficient data analysis at scale, which yields significant insights that benefit customers and boost business performance. People throughout an organization can locate and obtain reliable data with the help of excellent data management. Here are the reasons why you need big data management:
The accessibility of your organization’s data assets can be improved through data management, making it simpler for individuals to reliably and quickly locate the appropriate data for their research. Your business may become more organized and productive by ensuring that employees can easily access the data they require to conduct their jobs.
By defining procedures and guidelines for usage and fostering confidence in the data being used to inform choices within your business, data management aids in reducing the possibility of errors. Companies can react to market developments and client needs more quickly with the help of trustworthy, current data.
Data management uses methods for authentication and encryption to safeguard your company’s data from breaches, theft, and loss. Strong data security guarantees that crucial business data is backed up and retrievable in the event that the originating source is unavailable. If your data includes any personally identifiable information that must be properly handled to adhere to consumer protection rules, security becomes even more crucial.
Utilizing repeatable procedures to keep data and metadata current, data management enables enterprises to increase data and usage occasions effectively. When procedures are simple to repeat, your business can minimize the needless expenses of duplication, such as workers completing the same research repeatedly or running expensive queries repeatedly.
Do You Need Help with Big Data Management?
At JENLOR we make sure that all of our clients have a thorough understanding of the process involved with managing their big data, as well as the options available to them. If you would like to learn more about big data management and how JENLOR can help, contact us today.
The Differences Between Software and Hardware
You have most likely heard the terms hardware and software at some point, but the question is, what is the difference between the two?
What is the Difference Between Software and Hardware?
The primary distinction between software and hardware is that hardware refers to the actual parts of a computer and software is instructions that tells a computer how to carry out a specific operation.
There are five factors that define the ways that software and hardware are different.
Hardware has four main categories: input devices, output devices, auxiliary storage devices, and internal components. Software, on the other hand, only has two main categories: system software and application software.
Software is intangible, meaning you can’t physically touch it. Hardware is tangible and you are able to touch it.
- The Way They Are Built
Electrical and other materials are used in the development of the hardware. Writing instructions in a programming language is how software is created.
It is possible to swap out a damaged hardware component for a new one, while software that has been damaged can be repaired using a backup copy.
Once the software is installed in the system, the hardware begins to operate. Software must be installed on the computer before it can be used.
Do You Have Questions about IT?
We are here to help! At JENLOR our team of IT professionals are ready to help you with any of your software or hardware needs. Contact us today for a free consultation.
Most Common Data Backup Mistakes to Avoid
Backups of your data are essential for a business continuity plan. By ensuring you always have a copy of crucial data, data backups shield your business from data loss and give you the ability to recover fast from any crisis.
JENLOR is here to help you ensure that you don’t lose any of your data and that it is always kept safe. We will go over the most common errors to avoid when backing up data in order to assist your company in developing and maintaining a strong and successful backup strategy.
Using One Backup Device
Data is often stored in a variety of storage alternatives. Tape drives, flash drives, and cloud storage fall under this category. However, each of these approaches have their pros and cons. For instance, physical backup equipment like external hard drives is prone to deterioration, theft, and loss.
While cloud backups may be more resistant to physical threats, they are still susceptible to data security problems including data leaking and user sharing of servers. To reduce the risk of data loss in light of this, backups should be kept on at least two different types of media.
Lacking a Backup Plan Off-Site
If all of your data backups are physically present on your premises, a disaster could result in their loss or damage. Because of this, we recommend that you have at least one backup saved somewhere else, such as the cloud or an off-site data center.
To prevent the risk of losing data, we recommend that you save three copies of the data (i.e., the original and two copies), have backups stored on two distinct types of media, and have off-site data storage.
Failing to Frequently Test Backups
Don’t forget to test your backup system frequently so that you don’t struggle to recover data after a disaster. Testing verifies that you adhere to legal specifications as well as your recovery point and recovery time goals.
JENLOR can help ensure that you properly check for common problems, such as incorrect configuration, and make the required corrections.
We Are Here to Help
If you find yourself making some of the most common backup mistakes that we listed above, don’t worry. At JENLOR, we offer a variety of ways that you can backup your data – helping to keep it secure and protected. Contact us today for more information.
Frequently Asked Questions About Software as a Service (SaaS)
We have put together a list of some of the most frequently asked questions about SaaS to help you gain a better understanding of it.
What Exactly is SaaS?
SaaS stands for “Software as a Service”. One of the main benefits of SaaS is that businesses do not need to invest in hardware to host software, which makes it an approach to software delivery that doesn’t involve the upfront cost and upkeep of traditional on-premises software solutions.
What Distinguishes Cloud Computing from SaaS?
In the simplest terms, the cloud can be described as a group of computers, servers, and databases that are linked so that users can access them anywhere. Anything that is remotely hosted and distributed over the Internet is considered to be in the cloud.
Although the underlying software powers all cloud-based programs, SaaS explicitly refers to the commercial software applications that are made available through the cloud. Nowadays, SaaS is a viable option for practically any corporate administration tools, from marketing to human resources.
Is Data Kept Safe?
Keeping their products secure and up-to-date is a principle focus for any SaaS provider. Additionally, the majority of SaaS providers go through stringent audit security procedures that evaluate the level of data center security for their organizations.
What Would Happen if My SaaS Provider Closed Down?
SaaS is a business, and all businesses have the potential to fail or be terminated. However, the information is still yours. Make sure your service-level agreement specifically indicates that you can export your data from your provider.
How frequently and in what kind of format you can obtain your data should also be mentioned, as service-level agreements frequently include that the provider will assist in migrating your data at a reasonable rate.
If you have questions about SaaS and would like to gain a better understanding of what it is, don’t hesitate to call JENLOR today. Our skilled team of technicians would be more than happy to assist you with any questions you may have.
How JENLOR Can Help Troubleshooting IT-Related Issues
IT troubleshooting is tiresome and time consuming for anyone who works with it. You can find yourself reporting what seems like an unending number of issues and never get the problem solved.
We Identify the Exact Issue
With JENLOR, you don’t have to worry about the never ending circle of never getting your IT related issues solved. There are a few actions that we can take to help solve your IT problems.
We are here to ask you the proper questions to help identify what the exact IT issue is that you are experiencing. Our IT professionals pay close attention, read carefully, and make notes based on your inquiry to help fix the issues you are experiencing.
Identifying the Root Cause
Whether you are looking for an answer to a simple question or are looking to work with our team to address a troublesome IT issue, JENLOR is here to help.
When you call or e-mail our dedicated IT professionals, we will be sure to give you nothing but the best technical support. Since 2001, we have provided peace of mind for our clients – from IT strategy, support services, to project management. You can treat us like your own in-house IT department. In fact, we prefer it that way.
We Will Resolve the Issues
JENLOR is dedicated to helping provide you with the best technical support you can find. Our experienced Help Desk team will help you find the answers to your IT problems, as well as how to avoid them in the future.
If you need help with troubleshooting IT related issues, or if you have a question on anything related to IT, give us a call today to schedule a free consultation.
How To Avoid and Prevent Identity Theft
Anyone can become a victim of identity theft, but you can lessen your chances by working with JENLOR to help implement a few precautions to safeguard your personal data online.
How is Identity Theft Performed?
Numerous forms of exploits cause consumers to become victims of identity theft. These can take place when identity thieves use scam techniques such as ransomware and malware, Denial of Service attacks, data theft, or impersonation.
Online identity theft happens when users fall for techniques like phishing and confidence scams. Phishing scams are the dishonest act of sending emails from what appear to be trustworthy businesses to trick recipients into disclosing personal information like passwords and credit card data. Confidence scams are when an identity thief creates a fake online identity to befriend or establish a personal relationship with a victim.
Identity theft is also performed when victims unknowingly download malware onto their computers or smartphones that steals their information, using wireless networks that are insecure, withdrawing cash from an ATM that has been rigged with a device that collects information, or sharing their passwords with unreliable people.
How Can You Safeguard Your Online Data?
Use Up-to-Date Security Software to Safeguard Your Computer and Smartphone
Other security measures are of little to no value if your computer or phone is infected with malicious software or a virus. Make sure you install any operating system updates and that you install malware detection software onto your devices. If you are unsure of what malware detection software you should install, JENLOR’s skilled team of IT experts are here to help.
Create Secure Passwords
Weak passwords are a target for identity thieves, particularly if you use the same password across all of your devices. You need passwords that are strong (use upper and lower case letters, numbers, and symbols), lengthy (more than 10 characters), and unrelated to any of your personal information (like name, age, birthdate, pet).
JENLOR strongly encourages using two-factor authentication (2FA) and password managers. If you want to learn more about creating a secure password and the right way to set up two-factor authentication, read more about it on our blog.
JENLOR Is Here to Help
At JENLOR, our mission is to help safeguard your personal data. Contact us today for more information or any questions you might have.